Workleap's Commitment to GDPR Compliance
Published on October 3, 2023
The EU General Data Protection Regulation (GDPR) has been a significant piece of the privacy landscape since 2018, and Workleap is here to support you in meeting its requirements.
Last update: 2023/10/30
What Is The GDPR?
The GDPR is setting the standard for how organizations collect, use, and protect EU citizens’ personal information. With the growing concern for data safety, this law is designed to foster public confidence in data privacy.
GDPR Implications For Your Organization
Whether or not your organization is based in the EU, all businesses that control or process personal information of EU citizens must do so in accordance with GDPR requirements.
As an employer, this means that you are responsible for ensuring that the personal information of your EU citizen employees is processed in accordance with GDPR requirements.
Because of this, you are also responsible for ensuring that any workplace service providers that you use will process the personal information of your EU citizen employees in accordance with GDPR requirements.
Workleap's Commitment of Support Towards Your Organizations Compliance
Workleap is committed to supporting you in ensuring that your use of our workplace tool meet GDPR requirements.
Here are some of the measures that Workleap has put in place to reflect that commitment:
1. Workleap's Contractual Terms Reflect GDPR Requirements
Workleap has prepared a Data Processing Addendum that contains the GDPR contractual requirements. Where applicable, this Data Processing Addendum is incorporated into our Workleap Officevibe Terms of Service. Our contractual commitments relevant to GDPR are that:
- Workleap will be transparent and never use your employees’ personal information other than as instructed by you;
- Workleap will maintain appropriate technical and organisational security measures to protect your employees’ personal information;
- Workleap will assist you with requests from your employees regarding their personal information that is processed using our services.
2. Workleap Will Continue To Improve Its Security Infrastructure
Workleap is committed to maintaining appropriate technical and organisational security measures to protect your employees’ personal information in line with GDPR requirements. Our commitments to maintaining our security measures are as follows:
- Workleap ensures that, to the extent possible, your employees’ personal information is pseudonymized;
- Workleap ensures that your employees’ personal information is encrypted, both in transit and at rest;
- Workleap has measures in place to ensure the ongoing confidentiality, integrity, availability, and resilience of Workleap processing systems and services;
- Workleap can restore the availability and access to your employees’ personal information in a timely manner in the event of a physical or technical incident; and
- Workleap is putting in place a process for regularly testing, assessing, and evaluating the effectiveness of technical and organisational measures to ensure the security of your employees’ personal information.
For more details regarding Workleap’s commitment to invest in its security infrastructures, we invite you to read our Workleap Officevibe Data Processing Addendum.
3. Workleap Complies With GDPR International Data Transfer Mechanisms
The GDPR does not require personal information of EU citizens to be stored in the EU. It does, however, require transfers of EU citizens’ personal information outside of the EU to comply with certain international data transfer standards. One of these standards is that prior to transferring an EU citizen’s personal information to a third country, data processors must ensure that the third country offers an adequate level of protection. Workleap is committed to ensuring that all transfers of your employees’ personal information are and will be in compliance with the required international data transfer standards. Workleap is located in Canada and is subject to Canadian privacy laws. This is good news, because the European Commission has included Canada in its list of countries recognized as providing adequate protection.
As your data processor, Workleap transfers your employees’ personal information to only a select few third-party sub-processors. Workleap has Standard Contractual Clauses in place with each of its sub-processors with whom we work continuously to meet privacy and security standards and improve technical and organizational safeguards.
4. Workleap Products Are Designed To Help You Meet Your GDPR Requirements
Workleap is committed to making every effort to build product features that help you meet your GDPR requirements. Workleap ensures that you can meet the GDPR data portability requirements by providing, among others, features that permit you to export employees’ personal information.
Workleap is here for you. Please contact our customer support team if you have any GDPR-specific questions.