Workleap integration with
HiBob

Workleap capabilities

HiBob organizes people operations. Workleap Officevibe understands people.

HiBob excels at HR data and process management, but it can’t continuously listen to employees, diagnose engagement trends, or empower managers with real-time insights. Officevibe complements HiBob by adding continuous pulse surveys, feedback, and recognition to complete the talent management layer HiBob doesn’t cover.

• Employee & role (provisioning, relationships, and reporting lines): sync employees, managers, departments, and reporting lines.
• Automatic user management: When someone joins, leaves, or changes roles in HiBob, the update syncs to Officevibe.
• Survey results are updated to remove employees that are no longer part of the team. It also allows the system to retrieve custom user properties that can be used to create segments and in the future will be used to filter the OV reports.

HiBob powers people.
Workleap Performance powers performance management.

HiBob includes performance features, but they are rigid, admin-heavy, and lack the depth, flexibility, and AI support modern teams expect. Workleap Performance complements HiBob by providing an adaptive, customizable, and AI-powered performance system, while HiBob remains the source of truth for HR data. Keep HiBob as your people platform while upgrading to a performance engine that delivers better adoption, better reviews, and better insights.

• Employee & role (provisioning, relationships and reporting lines): sync employees, managers, departments, and reporting lines.
• Automatic user management: When someone joins, leaves, or changes roles in HiBob, the update syncs to Workleap Performance.
• Cycle setup with accurate org structure: Use HiBob org data to define review participants, approval chains, and calibration groups.
• (Coming Soon) HR data foundation for AI-powered insights: The integration gives Workleap Performance contextual data (role, tenure, team) used to improve AI review guidance.

‍

HiBob provides people data.
Workleap Compensation provides consistency.

When HiBob and Workleap work in tandem, your latest HRIS data always keeps your comp insights, analysis, workflow, and communication up-to-date.

‍

Requirements for integration

• You must be an Administrator in both Workleap and your Microsoft 365 organization
• Only one user provisioning integration can be active at a time
• HiBob credentials for authentication during setup
• Create custom properties in Workleap before mapping them from HiBob
• For choice properties (drop-downs), only add one choice initially, and the integration adds the rest
• Email addresses of manually added users must match their HiBob email addresses before initial sync
• Meet minimum IT requirements

Initial HiBob setup

To initially set up the HiBob integration:

1. When logged into your account, click the gear icon on the top right corner to access your Account settings page and select Provisioning from the side menu

2. On the Provisioning settings page, search for HiBob and click Connect.

3. A pop up guide will open to take you through the authentication process with HiBob. Follow the navigation and select Submit to connect Workleap to your HRIS.

• The time it takes to establish an initial connection varies greatly depending on the HRIS and the size and complexity of your account.
• Feel free to leave the page, as that won't affect the connection.

4. Once the connection between Workleap and your HRIS is established, you'll be directed to the integration configuration page, provided you have the page open.

Choosing what Employee Types to Sync

After setting up the integration, you will be able to select what employee types from HiBob you wish to sync over to Workleap. The options are:

• Full Time
• Part Time
• Interns
• Contractors
• Freelancers

You will also be prompted if you wish to sync all employees in your HiBob account, or a specific group in HiBob. If you wish to sync only specifically selected users you will need to create a group in HiBob with these users, then select this group from the integration settings page. Once selected, only employees who are added to this group in HiBob will have their profiles generated and created in Workleap.

Configure Properties

You’ll need to create properties in Workleap in order to sync data from HiBob to that property. To add new custom properties in Workleap:

1. Open Settings and select Properties from the side menu
2. Create the properties you want to map from HiBob.
   1. For choice properties (i.e., drop-down lists), you only need to add a single choice; the integration adds the rest for you when syncing with your HRIS.
3. On the HiBob integration settings page, select Create new mapping.
4. Select a field in the HRIS field column to map to Workleap.
   1. If you do not see a field, it may not be configured correctly. Select + Map HRIS fields to add the field.
5. Select a property from the Workleap property column to map the HRIS field to.
   1. If you do not see a property, it may not have been added yet. Select + Create a new property to add a property.

Mapping your Teams

While in the HiBob integration settings page in Workleap, activate the toggle to map your HRIS groups to your Workleap teams. When you map an HRIS group to a team, users from the selected group(s) will be automatically added to or removed from that team during the next daily sync.

To map a group to a team, select the drop-down in the HRIS group column and start typing the desired group's name. When it appears, select the group from the list.