7 onboarding software solutions for welcoming top talent

Outdated onboarding processes slow teams down and frustrate new hires. In some cases, they even put compliance at risk.

Onboarding software can change that. But finding the right solution depends on your goals and needs. We’ve rounded up seven top human resources onboarding software solutions to help you decide.

The 7 best HR onboarding software for welcoming new hires

No matter the size of your business or the problems you want to solve, the right HR software is out there. Here’s a quick side-by-side look at seven leading solutions, followed by a detailed breakdown of each tool.

1. Workleap Onboarding

Part of Workleap’s leading employee experience ecosystem, Workleap Onboarding streamlines every step of the new-hire journey. It uses AI to build dynamic templates, automates meeting scheduling and task assignments, and tracks progress in real time, all while staying fully customizable and easy to integrate with your existing HR software.

Best for: HR teams that want to use automated workflows to simplify onboarding without losing the human touch

Key features

• Create reusable onboarding plans dynamically with AI 
• Auto-schedule introductions across teams
• Track new‑hire progress and task completion in real time
• Automate task assignments and reminders
• Seamlessly integrate with HRIS

Pricing

$2 per user/month

2. Rippling

Rippling’s automated workflows make it ideal for scaling companies with complex hardware and software provisioning needs. Its no-code automation engine lets you assign tasks and sync systems with minimal admin effort.

Best for: Fast-growing companies with complex provisioning needs

Key features

• Auto-provision software accounts and devices
• Complete remote I‑9 verification
• Assign role‑based tasks with a no-code automation tool

Pricing

$8 per user/month

3. BambooHR

BambooHR combines core onboarding features with a friendly interface and HR record management. It’s especially well-suited for lean HR teams that want to automate welcome emails, task assignments, and basic document collection without a steep learning curve.

Best for: Small and mid-sized businesses looking for an out-of-the-box onboarding solution with HRIS integration

Key features

• Send automated welcome emails
• Assign checklist tasks to managers and peers
• Centralize onboarding documents

Pricing

$12 per user/month

4. Workday

Workday is part of a broader enterprise suite and is built to handle onboarding at scale. It’s ideal for companies that need to manage tax forms, background checks, and cross-functional provisioning with robust oversight and controls.

Best for: Large enterprises that need highly customizable, compliance-ready onboarding workflows across multiple locations and teams

Key features

• Collect multi-jurisdiction tax forms 
• Launch background checks directly from workflows
• Assign provisioning tasks to teams
• Personalize onboarding checklists

Pricing

$34 per user/month

5. Deel

Deel simplifies international hiring by handling region-specific contracts, compliance documentation, and payroll syncs. It’s a solid choice for teams operating across multiple countries with varied legal and employment standards.

Best for: Global teams hiring across borders who need localized onboarding, contract generation, and compliance automation 

Key features

• Auto-generate localized employment contracts
• Gather compliance documentation automatically
• Automate onboarding tasks

Pricing 

Custom

6. Paycor

Paycor focuses on streamlining I-9 processing, triggering E-Verify, and capturing tax credits. It’s particularly useful for organizations that want to tie onboarding closely to payroll while ensuring they meet federal and state hiring requirements.

Best for: U.S.-based companies in regulated industries that prioritize compliance, tax tracking, and payroll-linked onboarding

Key features

• Automate online I‑9 completion and storage 
• Trigger E‑Verify employment checks 
• Capture tax credit data during onboarding 
• Sync new‑hire data with payroll

Pricing

$19 per user/month

Features to look for in your employee onboarding and training software

Today’s new hire onboarding software sets the tone for the entire employee experience. The best platforms go beyond basic task checklists to spark early engagement, build human connection, and get employees up and running from day one. Here’s what to look for. 

Automated workflows

Automation is the present and future of onboarding. And today’s software solutions make it easy. With no technical setup, HR teams can create structured yet flexible onboarding sequences that start as soon as a candidate accepts an offer.

For example, when a hiring manager confirms a start date, the platform can automatically assign a buddy, send a welcome message, and prompt the new hire to review key documents and schedule intro meetings. These tasks are spaced out over time to avoid overload and keep things moving smoothly.

The setup is even easier to streamline with Workleap’s AI Onboarding Wizard. Just upload your existing onboarding documents, and the system will automatically convert them into a tailored, step-by-step plan.

Preboarding resource sharing

The best onboarding tools help new hires feel welcomed and informed right from the start. They make it easy to access resources like company culture guides, training docs, product overviews, or workspace essentials.

Workleap Onboarding lets HR and managers tailor what each new hire sees based on their role. Whether it’s a quick intro to team values or the latest brand guidelines, everything is centralized, organized, and sent automatically. 

Social connection touchpoints

One of the trickiest parts of the onboarding experience is making new employees feel like part of the team. People-first platforms build early connections through small but powerful gestures, like welcome videos, buddy systems, and thoughtful introductions.

With Workleap, managers can assign mentors or buddies and send them a checklist of connection-building tasks. These might include adding new hires to the right Slack channels, scheduling a getting-to-know-you coffee, or recording a video greeting. 

Embedded training and learning paths

Training is a vital part of onboarding. But it should feel like a natural extension of the process, not a separate chore. The best platforms let you embed learning directly into each step.

Workleap Onboarding connects seamlessly with Workleap LMS, letting HR teams assign relevant training paths right within the onboarding flow. New hires can complete modules on compliance, product knowledge, or team-specific tools alongside their welcome tasks. Everything is tracked in one place, with no extra tools or logins required.

Real-time progress tracking

Real-time tracking lets HR monitor onboarding workflows objectively, at a glance. Advanced platforms integrate AI into progress tracking functionality, enabling things like predictive analytics and personalized action items.

During pre-onboarding, HR can easily monitor offer acceptance, background-check clearance, and equipment shipment. Within the same interface, they can track the full onboarding process, from day-one orientation to the 90-day performance review.

Workleap also makes it easy to collect quick feedback from new hires during onboarding. Pulse surveys help HR teams spot friction early, make adjustments on the fly, and show employees that their voice matters from the start.

Employee self-service portal

Great onboarding tools empower new hires to take ownership of their experience from day one. A centralized portal gives them easy access to everything they need without relying on HR at every step.

With Workleap Onboarding, new employees can log in to view their personalized onboarding plan, access key resources, and complete tasks at their own pace. Whether they’re watching a welcome video, reviewing training docs, or booking intro meetings, everything is streamlined in one spot. It’s simple, intuitive, and designed to build confidence from the start.

Workleap Onboarding: Built for impact

Workleap Onboarding helps HR teams design onboarding programs that actually work. It streamlines how you build, manage, and scale onboarding, giving every new hire a consistent, engaging start.

Want to build tailored onboarding plans in seconds, automate tasks and reminders across teams, and follow new-hire progress without the manual overhead? Workleap Onboarding makes it all possible in one simple, centralized platform.

Try Workleap Onboarding for free today to make your onboarding experience the best it can be.

FAQs

What’s the difference between recruiting and onboarding software?

Recruiting and onboarding software platforms serve different (but connected) stages of the employee journey. Recruiting software focuses on attracting, evaluating, and hiring candidates. Onboarding software takes over once the offer is signed, helping HR teams train new employees, build early connections, and get them up to speed quickly so they can contribute with confidence.

How does onboarding software impact employee engagement?

A strong onboarding experience sets the tone for employee engagement. Onboarding software helps new hires feel supported and confident from day one by providing structure and timely communication. Features like welcome messages, milestone tracking, and access to learning resources all contribute to a smoother, more motivating start.

What are automated workflows in onboarding software?

Automated workflows are step-by-step processes that the software runs without manual input. They handle tasks like sending forms, assigning equipment, scheduling intros, and triggering reminders, all based on rules set by HR. These automated workflows save time, reduce human error, and ensure a consistent experience for every new employee.